Cold Spring Harbor School District
Online Registration Requirements

Welcome to the Cold Spring Harbor Central School District (“District”). To safeguard the health of your child/children, to place your child/children in the most appropriate program, as well as to conform with New York State law and District Policy, we will need certain information and records. To complete the enrollment process, this information and the District’s registration documents must be completed and submitted either online or in hard copy to the Student Registration Department. The registration packet may be completed online by clicking [HERE] for New to CSH Families and [HERE] for existing CSH families or by requesting a printed version of the packet by calling the Student Registration Department at 631-367-5920 or by emailing registrar@csh.k12.ny.us. If you need further assistance, please call the District at 631-367-5900.

You will know your child is registered when you receive confirmation that the child has been placed.

1.  ​ Documentation of age – To determine, for instance, the programming needs of your child/children, you will need to demonstrate proof of the child’s age by providing one of the following:
   1. An original or certified transcript of a birth certificate or record of baptism (including an original or certified transcript of a foreign birth certificate or record of baptism) giving the date of birth; or
   2. Passport (including foreign passport) giving the date of birth.

If none of the above-mentioned documents are available, the District may consider other documentary or recorded evidence in existence for two or more years, except an affidavit of age. One or more of these documents may be necessary and consist of the following:

1. 3. • Official driver’s license
      • State or other government-issued identification
      • School photo identification with date of birth
      • Consulate identification card
      • Hospital or health records
      • Military dependent identification card
      • Documents issued by federal, state or local agencies (for instance, local social services agency, federal Office of Refugee Resettlement)
      • Court orders or other court-issued documents
      • Native American tribal document
      • Records from non-profit international aid agencies and voluntary agencies. Note: The District shall have the responsibility to verify the records if necessary.
2.  Proof of Residency – According to New York State Education Law, to attend the schools of the District you must reside at an address within the District’s geographical boundaries. Residency in this context means domicile and requires both physical presence as an inhabitant and the intention to remain within the District. As such, the District requires the submission of documentation and/or information that establishes the physical presence of you, as the parent or guardian, and your child/children.

Please be advised that within three (3) business days of the initial enrollment of your child/children, the District will consider all documentation submitted by you and make a determination as to your residency and the right of your child/children to attend school on a tuition-free basis. Your failure to submit the required documentation and prove you are a resident of the District within the three- day time period will result in the exclusion of your child/children from the School District.

Proof of residency is required. To establish your residency, you should provide at least one item from Section A and two items from Section B. If you cannot provide an item from Section A, you will need to provide three items from Section B.

Section A

• Copy of a residential lease or proof of ownership of a house or condominium, such as a deed, mortgage statement or property tax statement.
• Either a sworn or unsworn statement by a third-party landlord, owner or tenant from whom the parent(s) or person(s) in parental relation leases or with whom they share property within the District (owner/landlord sworn and unsworn forms are included in the registration packet). Only one of these statements is necessary.
• Any other statement by a third-party establishing the parent(s) or person(s) in parental relation’s physical presence in the District.

Section B

• Pay stub
• Income tax form(s)
• Utility bill or other bills (e.g., power company, cable, National Grid, etc.)
• Membership documents that are based upon residency (e.g., library cards)
• Voter registration document(s)
• Official driver’s license, learner’s permit or non-driver identification
• State or other government-issued identification
• Documents issued by federal, state or local agencies (for instance, local social services agency, federal Office of Refugee Resettlement)
• Evidence of custody of the child/children, including, but not limited to judicial custody orders or guardianship papers
• Other forms of documentation and/or information establishing parent(s) or person(s) in parental relation physical presence in the District.

If you have any questions regarding the fulfillment of the District’s residency requirements or are homeless, please contact the Student Registration Department at 631-367-5920 or by emailing registrar@csh.k12.ny.us. 

3.  Please complete the District’s Information and Registration Forms, which can be done online. Click [HERE] for New to CSH Families and [HERE] for existing CSH families to access our online registration system.
4.  School Records – All records from the school in which the student was previously enrolled (i.e. student report cards and/or transcript, New York State test results, and special education Individualized Education Plan (“IEP”) or Section 504 accommodation plan, if applicable).

   • Request for Records Form (entering grades 7-12 only) - (MS Word)   (PDF)

   • Request for Records Form (entering grades 1-6 only) -  (MS Word)   (PDF)

Receipt of such records is not required as a prerequisite for enrollment. However, to facilitate the proper placement of your child, please provide us with such records as soon as possible.

5.  Health Examination – Proof of a satisfactory health examination conducted by a physician, physician assistant, or nurse practitioner licensed in New York, upon first entering the District, and upon entering prekindergarten, kindergarten, and the second, fourth, and seventh grades. To be acceptable, such examinations must have been conducted no more than 12 months before the first day of school. A Student Health Examination Form is available [HERE].
   • Pupil's Health History Form - completed by parent (PDF)
     
6.  Dental Health Certificate (Optional) – The District requests that you submit a dental health certificate for your child/children upon first entering the District and upon entering prekindergarten, kindergarten, second grade, fourth grade, and seventh grade. The Dental Health Certificate is available [HERE] and needs to be completed by a dentist.
7.  ​ Immunizations – Proof of immunization in accordance with the age-appropriate schedule recommended by the Advisory Committee for Immunization Practice (“ACIP”). The school nurse will review and approve immunization records prior to enrollment of new students. No child may be admitted to, or allowed to attend, school for more than 14 days without acceptable evidence of immunization. This 14-day period may be extended, on a case-by-case basis, to 30 days when a student has transferred from another state or country.
   • NYS Health Certificate (Immunization) - completed & signed by a physician (MS Word)  (PDF)
8.  Parent(s)/Guardian(s) shall provide proper proof of parental relationship – The District may require the parent(s) or person(s) in parental relation to provide the District with an affidavit either:

1. indicating that they are the parent(s) with whom the child/children lawfully resides; or
2. indicating that they are the person(s) in parental relation to the child/children, over whom they have total and permanent custody and control, as well as describing how they obtained total and permanent custody and control (whether through guardianship or otherwise). Parent and custodial affidavits will generally be required. However, in circumstances where a parent affidavit cannot be obtained (e.g., parent is outside the country or otherwise incapacitated), a custodial affidavit may suffice, subject to review of the documentation and information provided during the enrollment process. The District may also accept other proof, such as documentation indicating that the child/children resides with a sponsor with whom the child/children has been placed by a federal agency. The District may not require the submission of a judicial custody order or an order of guardianship as a condition of enrollment. Please contact the District Registrar for additional information.